Company Overview
When you feel connected to your work, you feel more engaged. At Haworth, you can pursue a career that offers you ample opportunity to build your portfolio and expand your skillset in an exciting and inclusive environment. Join a company that values innovation, inspiration, and you!
HAWORTH is a global leader in office furniture and architectural interiors. As a valued member of our team, you can make your mark on the world and reach your full potential within a culture of connectivity.
Why Haworth? Find out more here!
Here at Haworth, our members enjoy benefits from their first day of employment including:
- 4 weeks paid time off and an option to purchase an additional week
- Priority Health Insurance
- 401k Benefit - If you contribute 6% of your annual salary, Haworth will contribute up to 7%
- Annual bonus programs
- Company provided Short Term Disability, Long Term Disability & Life Insurance
- Tuition Reimbursement program
- Recently renovated onsite fitness center
- Up to 8 hours of paid volunteer time off
- Zero waste to landfill company
Job Overview
Join our dynamic team in Holland, MI as an Executive Administrative Assistant, supporting our Vice President of Global Human Resources.
In This Role, You Will
- Perform a variety of administrative duties for company executives at the vice president level.
- Thrive in a fast-paced, constantly changing work environment.
- Establish yourself as a trusted partner, providing essential support and building strong relationships with the Human Resources leadership team.
- Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
- Leverage advanced technology skills to streamline processes and enhance productivity.
We are looking for a proactive, tech-savvy, detail-oriented individual who can handle multiple tasks with ease and professionalism. If you are ready to take on a challenging and rewarding role, please review the full job posting, including duties and qualifications, and apply if you meet the criteria!
Job Responsibilities
- Coordinates appointments and maintains the schedule for vice presidents, ensuring timely meetings and interactions.
- Schedules, organizes, and attends meetings, takes notes, and distributes minutes, ensuring all parties are informed and up-to-date.
- Manages travel arrangements, accommodation reservations, and prepares necessary paperwork for vice presidents and visitors.
- Composes, reviews, and follows up on correspondence, including confidential and complex documents, using various software tools.
- Sorts and screens mail, answers telephones, and takes necessary follow-up actions.
- Enters requisitions, prepares and tracks expense reports, maintains files, and assists with budget reporting.
- Assists with presentation materials, schedules WebEx presentations, and coordinates special projects, providing backup support as needed.
- Performs other duties within scope as assigned.
- Must be able to perform all essential job function with/without accommodation.
- Ability to effectively use office automation, communication, software, and tools used in Haworth office environment.
Ideally, You Have Demonstrated The Following
- Excellent multi-tasking skills with ability to organize and prioritize work. Strong attention to detail.
- Strong communication, especially telephone, skills.
- Must be flexible and adaptable in ever-changing work environment, including flexibility in work hours.
- Ability to be “forward-looking”; recommends alternatives and solutions to issues.
- Proven ability to handle confidential information with discretion.
- Demonstrated ability to adapt to evolving technology.
Required Qualifications
- High School Diploma or equivalent
- Minimum of 1 year experience supporting executive-level management in large corporation, working under limited supervision, with tight and changing deadlines.
Preferred Qualifications
- Associate's degree in business, accounting, or secretarial studies, or equivalent degree preferred.
- Three years administrative or secretarial experience, working under limited supervision, with tight and changing deadlines required.
- Experience as an executive administrative assistant working in a global corporation with business units in various time zones.
- Experience as an executive administrative assistant supporting C-level executives.
- Experience preparing presentations and written communications
- Advanced in Microsoft Office Suite (including Teams, Excel, and PowerPoint)
- Experience with SharePoint.
