Salary Range: $ 89,638.00 - $134,456.00
Position Summary:
Are you hyper-organized, quick thinking, and a fast learner with a sense of urgency? As an Executive Assistant, you will support our CEO and have the opportunity to work with key business leaders across our rapidly growing organization with energized culture. The ideal candidate will bring tech savvy, sound judgment, and decorum to our fast paced, goal-oriented, ever changing work environment. Working closely with the CEO and interacting with all levels of Company leaders and employees, this position is responsible for using discretion, confidentiality, and deep resourcefulness, while having a good understanding of the business. You will need to have excellent prioritization and multitasking abilities to complete a high volume of complex tasks with minimal to no supervision.
Responsibilities and Essential Functions:
- Communicate with stakeholders both internally and externally; interface with the Board, senior leaders, and team members with a high level of professionalism and in a manner that reflects positively on the organization.
- Help support and create presentations (i.e., PowerPoint and similar) for Board Meetings, Management Meetings and Company events.
- Manage expense reports (Concur) for the team, invoices, and check requests in a timely manner.
- Coordinate and facilitate designated meetings and perform related administrative needs, such as meeting scheduling, logistical planning, and chasing action items.
- Calendar management and scheduling for multiple executive leaders.
- Arrange complex domestic and international travel and accommodations, sometimes including chartering private aviation and driving services.
- Arranging logistics and catering for internal meetings.
- Handle last-minute situations with grace under pressure.
- Flexibility for occasional need to work off-hours.
Qualifications, Skills And Education
Required Qualifications:
- 5+ years of experience as an executive assistant or related position working with high-level executives.
- Ability to create professional, executive-level presentations.
- Excellent skills in Microsoft Word, Outlook, Excel, and Power Point.
- Professional demeanor, positive attitude, and ability to flex and adapt to evolving situations.
Preferred Qualifications:
- Bachelor’s degree
- Experience in Concur, Kayak, Trello, SmartSheet and Microsoft Teams a plus.
Perks And Benefits
We hope that youâre excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.
In addition to our unique culture, we also offer these fun perks and benefits.
ð° Competitive Salary: âItâs cash money, Homey!â Our salary formula adjusts to your cost of living, job duties, years of experience, skill set, and education.
ð¡ Work Remotely: Live and work wherever you like! We support employee needs and offer flexibility to work remotely to be able to attract talent from almost anywhere!
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ð¡ Hybrid Work Schedule: We support employee needs and their work/life balance so we offer the flexibility to work remotely while being onsite as needed for âcollaboration days.â
ð¥ Health Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date.
ð 401(k): We match 100% up to 3% and then 50% of the next 2% deferred.
ð Time Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1!
ð Observed Holidays: 10 company observed holidays: New Years, Martin Luther King, Presidentâs Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day.
ð» Computer: All of the IT equipment you will need for your home or onsite workspace will be provided. For remote workers, a $25 monthly stipend will be provided for internet.
ð± Cell Phone Reimbursement: We provide a company cell phone or a $40 monthly stipend. (select positionsâonly add this on those job postings)
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- Employee Discounts across all of our product lines. ð Hit our Numbers Lunch: When we hit out monthly milestones, we all celebrate! ð Tuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.
About Us:
It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. Over 25 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Mavix, HealthyBack, Edloe Finch, and Albany Park.
From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else.
Are you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of remote work opportunities). Learn more and apply today.
Exemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.